Privacy Policy

Effective Date: January 20, 2026

1. Introduction

This Privacy Policy describes how the Tender Management System (TMS) collects, uses, and shares your information when you use our platform for tender submission, vendor management, or administrative purposes.

2. Information We Collect

To provide a secure bidding environment, we collect the following data:

Account Information: Name, email, company registration details, and contact numbers.
Tender Data: Project specifications, bidding documents, and quoted prices.
Technical Logs: IP addresses, browser types, and timestamp of bids (for audit trails).

3. Data Confidentiality

Our "Eye Toggle" feature ensures that sensitive financial data, such as Quoted Prices and Brand specifications, are only visible to authorized personnel with the correct clearance levels.

Important: Your bidding documents are encrypted at rest and are only decrypted during the official Tender Opening period.

4. Sharing of Information

We do not sell your data. Information is only shared with:

Authenticated Tender Managers for bid evaluation.
System Administrators for technical support.
Legal authorities if required by law for auditing purposes.

5. Data Security

We implement industry-standard security measures, including SSL encryption and multi-factor authentication, to protect against unauthorized access or alteration of bidding data.

6. Contact Us

If you have questions regarding this policy or your data rights, please contact our Data Protection Officer:

Email: privacy@tms-system.com